Email & Productivity

Email suites, document management and task tools

As of 20 September 2026, Compare the Cloud lists 823 email & productivity service providers, 8 of them verified.

Email and productivity tools sit at the heart of how organisations communicate, collaborate, and manage information. This category covers cloud-hosted email platforms, productivity suites, document management, calendar and scheduling, task management, digital signature solutions, and the growing ecosystem of tools that augment and integrate with these core platforms. For the vast majority of UK businesses, email and productivity software represents the most universally adopted category of business technology — making the choice of provider and configuration a decision with far-reaching implications for security, compliance, and operational efficiency. The market is dominated by two major productivity ecosystems — Microsoft 365 and Google Workspace — but a rich ecosystem of specialist providers offers tools that extend, enhance, or replace components of these platforms. Email security, archiving, and compliance have become significant adjacent markets as organisations seek to protect against phishing and business email compromise (BEC), meet data retention requirements, and ensure sensitive communications are properly governed. When evaluating providers, consider the breadth and depth of the productivity suite, the quality of the mobile experience, the security features available at each tier — including multi-factor authentication, advanced threat protection, and data loss prevention — and the ease of migration from existing platforms. For organisations in regulated sectors, archiving, eDiscovery, and audit trail capabilities deserve particular attention. Real-world use cases include a law firm migrating from on-premises Exchange to Microsoft 365 to gain cloud email, Teams collaboration, and SharePoint document management in a single subscription; a growing SME deploying Google Workspace to provide staff with cloud-native email, documents, and video calling; and an enterprise IT team layering a specialist email security platform on top of their existing productivity suite to provide advanced protection against sophisticated phishing attacks. Trends in this space include the rapid integration of AI assistants — such as Microsoft Copilot and Google Gemini — directly into productivity workflows, enabling users to draft emails, summarise documents, and generate presentations from natural language prompts. Cloud-based digital signature adoption continues to grow as organisations eliminate paper-based approval processes. The Compare the Cloud directory lists providers across email platforms, security, archiving, and the full productivity ecosystem.

Why choose Email & Productivity?

Anywhere access to email, documents, and collaboration tools
Advanced email security to defend against phishing and BEC attacks
Compliance-ready archiving and eDiscovery for regulated industries
AI productivity assistants that accelerate everyday business tasks

Find partners

Bell Integration

Bell Integration provides AI, cloud and security, IoT, modern workplace, and technology services to help organisations drive automation, optimise processes and improve customer experience.

Verified London, UK

Microsoft

Microsoft delivers cloud storage, advanced security, and AI-powered productivity tools through Microsoft 365 and Copilot. They also manufacture Surface devices and provide enterprise software and cloud services.

Verified Reading, UK

Akixi

Akixi provides real-time call analytics, CRM integration and compliant call recording solutions for service providers and MSPs across Microsoft Teams Phone, Webex Calling and Broadworks.

Verified Guildford, UK

Barracuda Networks

Barracuda Networks provides AI-powered cybersecurity solutions protecting email, applications, networks, and data. Their BarracudaONE platform delivers comprehensive protection across email security, data protection, managed XDR, network security, and application security for enterprises and MSPs.

Verified London, UK

Claranet

Claranet is a global managed services provider helping organisations modernise and protect their IT with cloud, cybersecurity, connectivity, workplace productivity, applications and data and AI services.

Verified London, UK

Darktrace

Darktrace is a leader in AI-native cybersecurity, serving over 10,000 customers worldwide. Recognised as a Gartner Magic Quadrant Leader for Email Security, they deliver self-learning AI across network, cloud, email, endpoint, and identity security.

Verified Cambridge, UK

Fortinet

Fortinet delivers an integrated cybersecurity platform transforming security from reactive to predictive. Their unified architecture enables AI to anticipate, adapt, and neutralise threats at machine speed, covering network security, cloud, SASE, and endpoint protection.

Verified Reading, UK

Unisys

Unisys drives innovation through digital workplace, cloud, enterprise computing and business process solutions. They work with clients worldwide to optimise IT, accelerate transformation and boost employee productivity using AI-driven automation.

Verified London, UK

BOM

Salzer Technologies

Welcome to Salzer Technologies – Your trusted partner in delivering innovative IT solutions and services tailored to your business needs.

Herndon, Virginia, United States

Sharp for Business

Sharp is one of the world's leading technology manufacturers. Find out how our products & services help organisations become more efficient and productive.

London

Behind Every Cloud Ltd

CLARITY. CHOICE. CONTROL. In 2010 Behind Every Cloud was founded on the realisation that over the course of the next decade “the Cloud would change everything”. Cloud has meant that IT and telephony infrastructure is now as commoditised as electricity; it has affected and enabled every aspect of IT in business. To experienced ears, this “reinvention of IT” all had a rather familiar ring. Technology developments were heralding the Third Age of IT Architecture… “the Cloud”. It was also clear that

London

InTentional IT

We help businesses navigate the complex landscape of technology and overcome IT challenges so they can focus on their core operations without tech headaches. With over 50 years combined knowledge and experience in the technology industry, weve been exposed to a vast range of change which has given us a concrete depth of knowledge; enabling us to provide our clients with intentional support and software solutions that enhance the productivity and security of their businesses. We pride ourselves o

Edinburgh

Prabisha Consulting Limited (UK)

Prabisha Consulting is a Globally Trusted and Reliable Brand that provides high-quality IT Solutions, Digital Marketing, and HR Solutions under one roof. It has been helping 500+ Small and Medium Size Businesses across the globe along with providing support to Startups, Entrepreneurs, and Job Seekers.

Primary 71-75

Beyond Encryption

Connect with customers using the most secure encrypted email, smart admin, and authentication tech on the planet. Follow for secure communications news, tips, and expert guidance.

Fareham

BloomAi

Were a Channel-First AI Consultancy firm, making AI adoption simple, scalable, and ethical for businesses, to unlock the true potential of artificial intelligence. Through The Bloom Method, our structured and strategic AI adoption framework, we guide organisations in seamlessly integrating AI into their operations, ensuring they achieve measurable impact, efficiency, and growth.

Cheltenham

Consult 365 IT Solutions

Our simple effective to IT Support means we can fix your issues quickly so your Business can move on. We dont believe in making customers wait to have there issues resolved. Most issues can be fixed in a few minutes so your staff are not waiting and we can move on to the next issue. Call us, Message us or drop us an Email.

Doncaster

Micro Technology Services (MTS)

MTS is the fastest growing IT service provider for both schools and business within the Midlands. We offer solutions and support which truly fulfil the needs of our customers. Your very own in-house IT team - but better.

Lane Wigston

Your.Cloud

Building the #1 premium Managed Service Provider in Europe We help MSPs deliver premium ICT outsourcing which truly makes an impact by making their customers and their own employees more productive and keeping them secure. We build businesses that last and we never stop building. Your.Cloud has a perpetual mindset: we will always keep trying to help grow, expand and improve your business. We invest for the long term and remain committed, to you. Every business we help build is unique. We are her

Primary De Cuserstraat 89 1e verdieping Amsterdam

ARC-IT Business Solutions Ltd

ARC-IT Business Solutions are in a very unique position. We are partnered with Microsoft and AVG allowing us to offer the best work tools for clients such as Office 365 and other Microsoft solutions whilst remotely monitoring and supporting clients IT infrastructure using AVGs award winning software. We have over 30 years experience in the print industry allowing us to offer our clients a bespoke solution that integrates with their current systems.

Primary The Manse

Coup Technology

A FRESH START FOR YOUR BUSINESS IT - IT Support & Managed Services for SMBs Based in London, our company is designed for businesses with 1–100 employees, from startups to established enterprises. Our support is personal, tailored, and business-focused.

Coup Technology

Inspizer

We fuel business growth through technology

London

MPowerUp

At MPowerUp we use a low code/no code first approach to build business applications, digital forms, business intelligence dashboards and automate processes using the Microsoft Power Platform and Dynamics 365 CRM. We work with you using a collaborative and clear delivery project process and our experienced consultants are passionate about empowering businesses to make the most of their Microsoft 365 investment. Need help with Power Apps, Power Automate or Power BI? Get started with one of our exp

Winchester

NexGen IT Solutions

We love what we do, its who we are. Our ethos is simple, we promise to invest time, energy and money into all our staff to ensure they share our key values and provide a service that combines empathy, passion and understanding whilst maintaining a desire to improve. Thus, enabling NexGen to understand your business from the ground up, so we can provide fresh ideas with emerging technologies to bring your projects to life. Our focus is to provide a customer experience that is comparable to no oth

Primary Langley Road The Old Stables Henley-in-Arden
Email & Productivity providers compared
Provider HeadquartersFoundedTeam size
Bell Integration Portsmouth1996500-1000
Microsoft 19751000+
Akixi Crawley, West Sussex200851-200
Barracuda Networks London20031000+
Claranet Primary 110 High Holborn London, England WC1V 6JS, GB
Darktrace 20131000+
Fortinet Reading20001000+
Unisys 1000+
BOM
Salzer Technologies Herndon, Virginia, United States200251-200
Sharp for Business London1912201-500
Behind Every Cloud Ltd Primary London20108
InTentional IT Primary Edinburgh20216
Prabisha Consulting Limited (UK) Primary 71-7520187
Beyond Encryption Primary Whittle Avenue Fareham201316
BloomAi Cheltenham20252
Consult 365 IT Solutions Primary Cranleigh Gardens Doncaster20183
Micro Technology Services (MTS) Lane Wigston200910
Your.Cloud Primary De Cuserstraat 89 1e verdieping Amsterdam201683
ARC-IT Business Solutions Ltd Primary The Manse201510
Coup Technology Coup Technology20162
Inspizer Primary London20138
MPowerUp Primary Winchester20216
NexGen IT Solutions Primary Langley Road The Old Stables Henley-in-Arden20165

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